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Travel expense mayhem

I put some personal travel expenses into FreeAgent and I then paid myself from the business account, expecting to include these travel costs on my invoice. The client is now wanting me to claim for the travel separately. Clearly I cannot claim personally having already paid myself from the business. To avoid a lengthy jail term should I:
(a) claim the travel but into the business account, and reconcile somehow or
(B) claim the travel personally, the pay the money back into the business and reconcile somehow (I think this is possible?).
Cheers
Will
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  • Gary Shand (Support Accountant) May 23, 2017 15:12
    Hi Will,

    Thanks for your message and hopefully I can help.

    It sounds like you have rebilled Out Of Pocket expenses to a contact within FreeAgent with the expectation of invoicing them for these - is that correct? If so then you have a number of options (apologies if some are not relevant but I am unsure how the client wishes you to claim for these).

    Option 1
    You could create an invoice which includes only these expenses, email it to the client and explain this against the payment from the client.

    Option 2
    If the client wishes you to claim externally from FreeAgent (ie. through their on expenses portal), you could create an invoice to mirror this which includes only these expenses, do not email it to the client and explain this against the payment from the client.

    Option 3
    If the client wishes you to claim personally, you could create an invoice which includes only these expenses, do not email it to the client and explain this against the payment from yourself when you pay the company back the money the client paid you personally.

    Apologies if these options do not quite cover your situation but if you do need further assistance it might be best to email us at support@freeagent.com so we can look into this more specifically.

    Kind regards,
    Gary
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